Executive Assistant UK Company

Location: Remote (UK hours)

Working Hours: Monday – Friday, 9:00 – 17:00 (UK time)

Annual Leave: 20 days per year

Our client is a growing UK-based property company committed to providing exceptional service and building a strong reputation in the London market. They are looking for an organized, proactive Executive Assistant to support business operations, streamline administration, and free up the director’s time to focus on sales, instructions, and negotiations.

Our client is seeking a detail-oriented Executive Assistant to play a vital role in supporting day-to-day business operations. The role will be primarily administrative, with some light social media and marketing tasks to maintain visibility. This is an excellent opportunity for someone who has worked in property or real estate, enjoys multitasking, and thrives in a fast-paced environment.

– Upload and manage property listings on relevant platforms.

– Prepare and process sales memos, invoices, and contracts.

– Handle data entry and maintain spreadsheets/systems.

– Manage AML compliance and board/letter preparation.

– Coordinate vendor communications and supplier quotes.

– Arrange branding materials, events, and ad hoc business tasks.

– Pay and chase invoices.

– Track payments and liaise with third-party companies.

– Answer calls and pitch to buyers when required.

– Liaise with the internal team to ensure smooth workflows.

– Send letters, follow-ups, and manage responses.

– Prepare basic marketing materials (e.g., Canva templates).

– Post new instructions, open days, and completed deals on company pages.

– Monitor and reply to simple enquiries (e.g., SpareRoom responses, social media messages).

– Maintain Google My Business updates and support light social posting.

– Ad hoc duties as required to support the director in driving business growth.

– 2+ years’ experience as an Executive Assistant, Personal Assistant, or strong Admin role (property/real estate industry preferred). Strong organisational skills with high attention to detail.

– Confident, proactive, and able to manage multiple tasks.

– Experience with property platforms, CRM systems, or equivalent.

– Comfortable liaising with clients and handling calls professionally.

– Basic experience with Canva or similar tools (training can be provided).

– Tech-savvy and adaptable to new systems.

– Assertive, confident communicator with excellent written and verbal English.

– Excel spreadsheet knowledge.

– Previous experience with marketing/social media support.

– Remote role (UK working hours).

– 20 days annual leave.

– Opportunity to grow with a fast-moving property business.

– Varied role with both structure and autonomy.

NB: Due to the high volume of applications, if you have not received a response from the Talent Acquisition team within 4 weeks, please consider your application unsuccessful.