Executive Virtual Assistant (Remote, Full-Time Availability Across US Hours)

Type: Freelance (Remote)
Hours: Weekday availability across full US Eastern business hours (ideally 4+ hours/day, Monday–Friday)
Location: South Africa preferred

About Amerinote Xchange
Amerinote Xchange is a national mortgage note buying company based in the United States. We specialize in purchasing mortgage notes, land contracts, and seller-financed real estate notes. Our mission is to provide note sellers across the country with a fast, transparent, and secure process. We’re a small, agile team that values accountability, precision, and proactive communication. Every team member plays a vital role in making sure tasks are completed to spec and on time.

The Role
We’re hiring a highly reliable and detail-obsessed Executive Virtual Assistant to support the CEO directly. This role blends structured marketing coordination with flexible day-to-day assistance and operational follow-through. You’ll be expected to manage tasks independently when appropriate, but also to ask smart questions before taking action if anything is unclear.

This is not a simple task-doer role. We need someone who reads carefully, follows through completely, and is fully accountable for outcomes. If a task is due Thursday, it’s your responsibility to get it done, get the input you need from others, or raise a flag early. You’ll work within defined SOPs but will also be trusted with new tasks that require critical thinking and resourcefulness.

Must-Have Skills and Traits
Extremely detail-oriented
-You never assume. You spot unclear instructions and ask questions early. You don’t implement a partial SOP and move on — you follow through to the last step or raise the issue immediately.
Independent but not assumptive
-You try to solve issues yourself first, and if you hit a blocker, you don’t wait — you come back with a proposed solution or a specific question. You’re capable of research, troubleshooting, and documenting steps.
Proactive and accountable
-You own your deadlines. If you’re responsible for tracking a project’s status, you’re checking in with stakeholders without being told. You keep your commitments and communicate delays early.
-Excellent English skills
-Fluent in both written and spoken English. You can write a concise email, summarize findings, or edit basic website content when needed. You adapt tone and structure to fit the context.
-Strong with digital tools
-You’re confident working with WordPress, Google Sheets, HubSpot, and similar platforms. Familiarity with GoHighLevel is a major plus.
-Experience with social media content creation
-You know how to turn blog posts or press releases into compelling short-form posts for LinkedIn, Facebook, and X (Twitter), using AI assistance where needed. You understand tone, clarity, and platform differences.
-Structured and consistent
-You work well within a daily rhythm. You’re available throughout US business hours and can be responsive within a reasonable window for time-sensitive tasks.

Key Responsibilities
-Monitor live SMS responses from outbound campaigns to prospective note buyers, during US business hours
-Tag, classify, and escalate responses based on provided SOPs
-Assist with the transition and daily management of GoHighLevel (CRM setup, workflows, automation cleanup, contact updates)
-Format and publish content in WordPress according to SOPs
-Use ChatGPT/Claud to create SEO titles, meta descriptions, email copy, and social media content
-Turn long-form content (blog posts, press releases) into concise, platform-specific posts for Facebook, LinkedIn, and X
-Schedule and QA email campaigns in HubSpot or GoHighLevel
-Coordinate between internal and external contacts to ensure updates, documentation, and follow-ups are handled
-Perform occasional research tasks or process audits as requested

Time & Availability Requirements
Monday to Friday
Availability during full US Eastern business hours (New York time)
Minimum of 4 hours/day, ideally 5–6 hours/day split between morning and afternoon
Estimated workload: 20–30 hours/week (with some flexibility)

How to Apply
Apply on the Amerinote Xchange Careers page, click on the “apply now” button on the right hand side. Fill out the application form with your CV and a short message.
In the message field:
*Start your message with the word “whale shark”
*Mention which job platform you found this opportunity on
*Include a short voice message (max. 60 seconds) explaining why this role interests you, attach this to your application
*Tell us which CRM platforms you’ve used before
*This small task helps us filter for people who read instructions carefully and can follow a process — a core requirement for this role.