Virtual Executive Assistant (British company)

This is a remote position.

• Gather and organise information from the Software ISV members (product details, sales materials, case studies, etc.) using spreadsheets.
• Maintain an up-to-date repository of member information and relevant marketing materials.
• Prepare and organise PowerPoint presentations and other sales collateral for team use.

• Draft clear, concise, and professional email templates for outreach to target audiences.
• Customise templates based on the specific needs of the business and target prospects.

• Follow a 5-step outreach process to target prospective clients and partners (includes emailing, follow-ups, and tracking responses).
• Ensure timely and consistent outreach, adapting strategies based on feedback or changes in business objectives.

• Provide general administrative support to the executive team, including calendar management, meeting scheduling, and communication coordination.
• Assist with ad-hoc business tasks as needed, which may vary based on evolving business needs.

• Communicate effectively with both internal teams and external partners to ensure smooth and efficient operations.
• Provide feedback on processes and suggest improvements to optimise workflows.

Requirements

• A background in business administration, communications, or marketing.
• Professional Writing: Strong writing and communication skills are essential. The ability to craft professional, engaging, and clear messages is critical.
• Organisational Skills: Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Tech-savvy: Comfortable using spreadsheets (Google Sheets, Excel), PowerPoint, and other productivity tools (e.g., Slack, Asana, Trello).
• Adaptability: A flexible mindset, willing to take on new tasks as business needs evolve.
• Start-up Mentality: Proactive, resourceful, and comfortable in a fast-paced, evolving environment.
• Problem-solving: Ability to troubleshoot challenges independently and find solutions promptly.

• Attitude: Enthusiastic, self-motivated, and positive – someone who can take initiative and work with minimal supervision.
• Detail-oriented: Must be thorough and meticulous in executing tasks, ensuring accuracy in communications and member data management.
• Team Player: Willing to collaborate and share ideas with the team to improve processes and outcomes.
• Multitasking Ability: Capable of juggling different tasks and shifting priorities as needed.

Benefits

• Exciting Start-Up Environment: Be a key part of a fast-growing company with the opportunity to shape our processes and contribute to our success.
• Flexibility: Work remotely with flexible hours, balancing work-life priorities.
• Growth Opportunities: As we scale, there are plenty of opportunities for career advancement and skill development.
• Collaborative Culture: Work alongside a passionate, driven team in a dynamic, supportive environment.