Executive Assistant (American company)
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US-BASED COMPANY
SALARY: $1,300 -$1,500 per month/ R22,700-R26,200 per month / R272,400- R314,400 per year
About the job
LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES
Working Schedule: 8am – 5pm PST
The final salary will be determined by the candidate’s level of experience and at the discretion of the client.
Overview
We are looking for a highly organized and experienced Executive Assistant to join our interior design firm. The ideal candidate will handle a range of administrative tasks, ensuring efficient operations while providing support to executive functions. This position requires a proactive individual with exceptional communication skills and the ability to multitask effectively.
Key Responsibilities
- Calendar Management/Scheduling: Manage and maintain the executive’s schedule, including arranging meetings, appointments, and travel plans.
- Email Handling: Monitor, manage, and respond to emails on behalf of the executive, ensuring timely and professional communication.
- File Organization: Organize and maintain files on shared servers, ensuring easy access and retrieval of documents.
- Internal and External Communications: Facilitate communication between internal teams and external clients, acting as a liaison to ensure effective collaboration.
- Benchmarking Tasks: Conduct research and benchmarking activities to support executive decision-making.
Qualifications
- A minimum of 3 years of experience in a similar role.
- Experience in Microsoft Outlook, Excel, and Word
- Experience in Adobe Creative Suite is a plus!
- Organization: Highly organized with a keen attention to detail and the ability to manage multiple tasks simultaneously.
- Communication Skills: Excellent verbal and written communication skills.
- Tech-Savvy: Proficient in using various software and tools for communication and organization.
- Proactive: Ability to anticipate needs and take initiative without requiring detailed instructions.
Preferred
- Interior Design experience is a huge bonus
- Marketing experience in any field
- PR experience in any area
- Graphic Design experience preferred